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| annapolis_county_atv_and_multiuse_trail_society_membership.docx |
| annapolis_county_atv_and_multiuse_trail_society-ethics.docx |
| annapolis_county_atv_and_multiuse_trails_society__by-laws.docx |
ANNAPOLIS COUNTY ATV AND MULTIUSE TRAIL SOCIETY
Registration form
Please complete fully:
Renewal ( ) New Member ( ) Associate Member ( )
Name (s) ____________________________________________
“Mailing” address______________________________________
__________________________________________
Postal Code____________________Phone #(s)_______________
E-mail address_________________________________________
Occupation___________________________________________
Plate # on ATV____________________
Year/Make/Model/Color of Bike/#cc________________________
Plate # on ATV___________________
Year/Make/Model/Color of Bike/#cc_______________________
The membership year is Jan.1st to Dec.31st at a cost of $35.00 per bike; which includes membership in ATVANS. Payable by cash only or cheque in special circumstances: (see Treasurer). Associate member fee is $10.00. Please indicate if you can help out with or participate with any of the following.
Rallies ( ) Trail work ( ) Fundraising ( ) Safety training ( )
Executive/Director ( ) trail Warden ( )
Applicant’s Signature___________________________________
Date___________________________
Mail to: Georgette Warrington, 11 West Dalhousie Rd. Annapolis, NS B0S 1A0 –bring to any meeting (3rd Tues. of each month @Annapolis Royal Inn at 7pm
Registration form
Please complete fully:
Renewal ( ) New Member ( ) Associate Member ( )
Name (s) ____________________________________________
“Mailing” address______________________________________
__________________________________________
Postal Code____________________Phone #(s)_______________
E-mail address_________________________________________
Occupation___________________________________________
Plate # on ATV____________________
Year/Make/Model/Color of Bike/#cc________________________
Plate # on ATV___________________
Year/Make/Model/Color of Bike/#cc_______________________
The membership year is Jan.1st to Dec.31st at a cost of $35.00 per bike; which includes membership in ATVANS. Payable by cash only or cheque in special circumstances: (see Treasurer). Associate member fee is $10.00. Please indicate if you can help out with or participate with any of the following.
Rallies ( ) Trail work ( ) Fundraising ( ) Safety training ( )
Executive/Director ( ) trail Warden ( )
Applicant’s Signature___________________________________
Date___________________________
Mail to: Georgette Warrington, 11 West Dalhousie Rd. Annapolis, NS B0S 1A0 –bring to any meeting (3rd Tues. of each month @Annapolis Royal Inn at 7pm
Annapolis County ATV and Multiuse Trail Society
Code of Ethics:
1. I will be a good sportsmen. I realize people judge all ATV’s by my actions. I will use my influence with other ATVs to promote sportsmanlike conduct.
2. I will not litter on any trails, camping areas or private property nor will I pollute any streams, brooks, rivers, dead waters ,swamps, ponds, lakes or any other natural habitat. I will carry out what I carried in.
3. I will not damage any trees, shrubs or any other natural features.
4. I will respect other people`s property.
5. I will lend a helping hand when I see someone else in distress.
6. I will make myself and my ATV available is assist in any search and rescue operation.
7. I will respect the rights of any winter sportsman.
8. I will obey all federal, provincial and local rules regulating the use of ATVs on the trails.
9. I will not harass wildlife.
10. I will not ride where prohibited by law or private landowners.
11. I understand ``ìt is an offence under the criminal code to ride an ATV while impaired by Drugs or Alcohol.``
12. Membership can be cancelled after: 1st offence--a verbal warning; 2nd offense---a written warning; 3rd offense---expulsion (depending on the severity of your actions.
By signing this form of the Annapolis County ATV and Multiuse Trail Society, I have read and understood all of the above, which was created and voted on by the members of Annapolis County AVT and Multiuse trail Society and in affiliation with the by-laws made by Joint Stocks.
________________________ ___________________
Member name (please print) Date
_________________________ ____________________
Member Signature Date
________________________ ________________
President Signature Date
Code of Ethics:
1. I will be a good sportsmen. I realize people judge all ATV’s by my actions. I will use my influence with other ATVs to promote sportsmanlike conduct.
2. I will not litter on any trails, camping areas or private property nor will I pollute any streams, brooks, rivers, dead waters ,swamps, ponds, lakes or any other natural habitat. I will carry out what I carried in.
3. I will not damage any trees, shrubs or any other natural features.
4. I will respect other people`s property.
5. I will lend a helping hand when I see someone else in distress.
6. I will make myself and my ATV available is assist in any search and rescue operation.
7. I will respect the rights of any winter sportsman.
8. I will obey all federal, provincial and local rules regulating the use of ATVs on the trails.
9. I will not harass wildlife.
10. I will not ride where prohibited by law or private landowners.
11. I understand ``ìt is an offence under the criminal code to ride an ATV while impaired by Drugs or Alcohol.``
12. Membership can be cancelled after: 1st offence--a verbal warning; 2nd offense---a written warning; 3rd offense---expulsion (depending on the severity of your actions.
By signing this form of the Annapolis County ATV and Multiuse Trail Society, I have read and understood all of the above, which was created and voted on by the members of Annapolis County AVT and Multiuse trail Society and in affiliation with the by-laws made by Joint Stocks.
________________________ ___________________
Member name (please print) Date
_________________________ ____________________
Member Signature Date
________________________ ________________
President Signature Date
ANNAPOLIS COUNTY ATV and MULTIUSE TRAIL SOCIETY
The objects of the Society are:
a) To work with the Nova Scotia Department of Natural Resources and other levels of government, trail organizations and individuals to develop, maintain and operate trail systems within Annapolis County and the former Dominion Atlantic Railway (DAR) and encourage a good neighbor policy whenever possible;
b) To educate and promote the benefits of the trails in a manner that attempts to provide the maximum enjoyment and well being of local residents, visitors and trail users, and to endeavour to minimize the issues that may impact on adjacent property owners;
c) To communicate, cooperate and develop appropriate partnerships with other trail associations and stakeholders, and to explore additional linkages and opportunities in the establishment of other trail systems that will complement a trail network throughout the region;
d) To acquire by way of grant, gift, purchase, bequest, devise or otherwise, real and personal property and to use and apply such property to the realization of the objects of the Society.
Provided that nothing herein contained shall permit the Society to carry on any trade, industry, or business, and the Society shall be carried on without purpose of gain to any of the members and that any surplus or any accretions of the Society shall be used solely for the purposes of the Society and the promotion of its objects.
Provided, further that if any for any reason the operations of the Society are terminated or are wound up, or are dissolved and there remains, at that time, after satisfaction of all its debts and liabilities, any property whatsoever, the same shall be paid to some other charitable organization in Canada, having objects similar to those of the Society.
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BY-LAWS of
ANNAPOLIS COUNTY ATV and MULTIUSE TRAIL SOCIETY
1. In these by-laws, unless there be something in the subject or context inconsistent therewith
a) “Society” means Annapolis County ATV and Multiuse Trail Society
b) “Registrar” means the Registrar of Joint Stocks Companies appointed under the Nova Scotia Companies Act.
c) “Special Resolution” means a resolution passed by not less than three-fourths of such members entitled to vote as are present in person at a general meeting of which notice specifying the intention to propose the resolution as a Special Resolution has been duly given.
MEMBERSHIP
2. The subscribers to the Memorandum of Association and such other persons as shall be admitted to membership in accordance to these by-laws, and none other, shall be members of the Society, and their names shall be entered in the Registry of Members accordingly.
3. For the purposes of registration, the numbers of the Society is unlimited.
4. Every member of the Society shall be entitled to attend any meeting of the Society and to vote at any meeting of the society and to hold any office, but there shall be no proxy voting. Members must be a minimum of 16 years of age to vote.
5. Membership in the Society shall not be transferable.
6. The following shall be admitted to membership in the Society:
*Any person over the age of 16 years who upholds the objects of the Society and contributes the annual $35.00 for family for ATVs. $10.00 for non-voting associate membership.
*All regular memberships shall be voting members.
7. No formal admission to membership shall be required and the entry in the Registry of
Members by the Secretary of the name and address of any organization or individual
shall constitute an admission to membership in the Society.
8. Membership in the Society shall cease upon the death of a member, or if, by notice in writing to the society, s/he resigns his/her membership, or if s/he ceases to qualify for membership in accordance with these by-laws.
FISCAL YEAR
9. The fiscal year of the Society shall be the period from April 1st to march 31st.
10. (a) The general meeting of the Society shall be held within 3 months after the end of each
fiscal year of the Society.
(b) An ordinary meeting of the Society may be held monthly.
(c)An emergency meeting may be called by the President or by the Directors if requisitioned in writing by at least 25% in number of the members of the Society.
11. Seven days notice of a meeting, specifying the place, day and hour of the meeting and, in the case of special business, the nature of such business, shall be given to the members. Notice shall be given by phone, by poster, by e-mail, or by press release through the local media. The non-receipt of any notice by any member shall not invalidate the proceedings at any general meeting.
12. At each general meeting of the Society, following items of business shall be dealt with and shall be deemed to be ordinary business (any meeting of the Society shall be conducted according to Roberts Rules of Order).
Minutes of preceeding general meeting;
Consideration of the annual report of the directors;
Considertion of the financial statements, including balance sheet and operating
Statements and the report of the auditors thereon;
Election of directors for the ensuing year;
Election of officers for ensuing year;
Appointment of Auditors.
All other business transacted at an ordinary or general meeting shall be deemed to be special business and all businesses shall be deemed special that is transacted at an extraordinary general meeting of the Society.
13. No business shall be transacted at any meeting of the Society unless a quorum of members is present at the commencement of such business and such quorum shall consists of 2/3 members.
14. If within one-half hour from the time appointed for the meeting, a quorum of members is not present, the meeting, if convened upon the requisition of the members, shall be dissolved. In any case, it shall stand adjourned to such time and place as a majority of the members then present shall direct and if at such adjourned meeting a quorum of members is not present, it shall be adjourned sine die.
15. (a) The President of the Society preside as President at every meeting of the Society;
(b) If there is no President or if at any meeting s/he is not present at the time of holding the same, the Vice-President shall preside as President.
(c)If there is no President or Vice-President or if at any meeting neither the President or Vice-President is present at the holding of the same, the members shall choose someone of their number to be President.
16.The President shall have a vote and in the case of an equality of votes, the motion will be lost.
17.The President may, with the consent of the meeting, adjourn any meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting, other than the business left unfinished at the meeting from which the adjournment took place, unless notice of such new business is given to the members.
18.At any meeting, unless a poll is demanded by at least three members, a declaration by the President that a resolution has been carried and an entry to that effect in the book of proceedings of the Society shall be sufficient evidence of the fact, without proof of the number or proportion of the members recorded in favour of or against such resolution.
19. If a poll is demanded in manner aforesaid, the same shall be held such in a manner as the President may prescribe and the results of such poll shall be deemed to be the resolution of the Society in general meeting.
VOTES OF MEMBERS
20. Every member shall have one vote and no more. There will be no proxy votes.
DIRECTORS
21. Unless otherwise determined by general meeting, the number of directors shall be 2 and no less than 6. The subscribers to the Memorandum of Association of the Society shall be the first directors of the Society and shall be the directors until the first annual general meeting to be held in 2013.
22. Any member of the Society over the age of 18 years shall be eligible to be elected a director of the Society.
23. Directors shall be elected by members at each annual general meeting of the Society.
24. At the first annual general meeting of the Society and at every succeeding annual general meeting, the directors shall retire from office but shall hold office until the dissolution of the meeting at which their successors are elected and retiring directors shall be eligible for re-election in accordance with these bylaws.
25. In the event that a director resigns his/her office or ceases to be a member in the Society, where his/her office as director shall ipso facto be vacated, the vacancy thereby created may be filled for the unexpired portion of term by the Board of Directors from among the members of the Society.
26. The Society may, by special resolution, remove any director before the expiration of the period of office and appoint another person in his/her stead. The person so appointed shall hold office during such time only as the director in whose s/he is appointed would have held office if he had not been removed.
27. If a director fails to attend five meetings of the Board of Directors, the President shall have the right to send a letter to the director requesting his/her resignation.
28. Meetings of the Board of Directors shall be held as often as the business of the Society may require and shall be called by the Secretary. A meeting of directors may be held at the close of every ordinary or annual general meeting of the Society without notice. Notice of all other meetings, specifying the time and place thereof shall be given either orally or in writing to each director within a reasonable time before the meeting is to take place, but non-receipt of such notice by any director shall not invalidate the proceedings at any meeting of the Board of Directors.
29. No business shall be transacted at any meeting of the Board of Directors unless at least 2/3 of the directors are present the commencement of such business.
30. The President or, in his/her absence the Vice-President or, in the absence of both of them, any director appointed from among those directors present shall preside as President at meeting of the Board.
31.The President may be entitled to vote as a director and in the case of quality of votes, the motion will be declared defeated.
POWERS OF THE DIRECTORS
32. The management of the activities of the Society shall be vested in the directors who, in addition to the powers and authorities by these by-laws or otherwise expressly conferred upon them, may exercise all such powers and do all such acts and things as may be exercised or done by the Society and are not hereby or by Statute expressly directed or required to be exercised or done by the Society in general meeting. In particular, the directors shall have the power to engage a co-ordinator and to determine their duties and responsibilities and any remuneration.
OFFICERS
33. The officers of the Society shall be a President, a Vice-President, a Treasurer, and a Secretary for one-year.
34. The President shall have the general supervision of the activities of the Society and shall preform such duties as may be assigned to him/her by the members from time to time.
35. The Vice-President shall at the request of the members and subject to its directions, perform the duties of the President during the absence, illness or incapacity of the President, or during such period of the President may request him/her to do so.
36.(a) There shall be a Secretary of the Society who shall keep the minutes of the meetings, members and directors and shall perform such other duties as may be assigned to him/her by the members. The Secretary shall be responsible to file with the Registry of Joint Stocks a list of officers and financial statement(s) and send the necessary fees and charges accordingly The members shall appoint the Secretary and may also elect a Treasurer of the Society to carry out such duties as the members may assign.
(b)The directors may appoint a temporary substitute for the Secretary who shall, for the purpose of these by-laws, be deemed to be the Secretary.
AUDIT OF ACCOUNTS
37. The auditor of the Society shall be appointed annually by the members of the Society at the annual general meeting and, on failure of the members to appoint an auditor, the directors may do so.
38. The Treasurer shall make a written report to the members as to the financial position of the Society and shall contain a balance sheet and operating account to the members at each ordinary meeting. The auditors shall make a written report to the members upon the balance sheet and operating account, and in every such report, s/he shall state whether, in his/her opinion, the balance sheet is a full and fair balance sheet containing the particulars required by the Society and properly drawn up to exhibit a true and correct view of the Society’s affairs, and such report shall be read at the annual general meeting. A copy of the balance sheet, showing the general particulars of the liabilities and assets and a statement of its income and expenditures in the preceding year audited by the auditor, shall be filed with the Registrar within fourteen days after the annual general meeting each year as required by law.
39. The Society has the power to repeal or amend any of these by-laws by a special resolution passed in the manner prescribed by law.
MISCELLANEOUS
40. The Society shall file with the Registrar with its Annual Statement a list of its statement and fees, directors with their addresses, occupations, and dates of appointment or election, financial statement and fees, and within thirty days of a change of directors, notify the registrar of the change.
41. The Society shall file with the Registrar a copy in duplicate of every special resolution within thirty days after the resolution is passed.
42. Preparation of minutes, custody of the books and records, and custody of the minutes of all the meetings of the Society and the Board of Directors shall be the responsibility of the Secretary.
43. Preparation of the financial accounts and all records of such shall be the responsibility of the Treasurer.
44. The books and records of the Society may be inspected by any member at any reasonable time within two days prior to any ordinary meeting at the registered office of the Society.
45. Contracts, deeds, bills of exchange and other instruments and documents may be executed on behalf of the society by the President or the Vic-President, Treasurer and the Secretary, or otherwise as prescribed by resolution of the Board of Directors.
The objects of the Society are:
a) To work with the Nova Scotia Department of Natural Resources and other levels of government, trail organizations and individuals to develop, maintain and operate trail systems within Annapolis County and the former Dominion Atlantic Railway (DAR) and encourage a good neighbor policy whenever possible;
b) To educate and promote the benefits of the trails in a manner that attempts to provide the maximum enjoyment and well being of local residents, visitors and trail users, and to endeavour to minimize the issues that may impact on adjacent property owners;
c) To communicate, cooperate and develop appropriate partnerships with other trail associations and stakeholders, and to explore additional linkages and opportunities in the establishment of other trail systems that will complement a trail network throughout the region;
d) To acquire by way of grant, gift, purchase, bequest, devise or otherwise, real and personal property and to use and apply such property to the realization of the objects of the Society.
Provided that nothing herein contained shall permit the Society to carry on any trade, industry, or business, and the Society shall be carried on without purpose of gain to any of the members and that any surplus or any accretions of the Society shall be used solely for the purposes of the Society and the promotion of its objects.
Provided, further that if any for any reason the operations of the Society are terminated or are wound up, or are dissolved and there remains, at that time, after satisfaction of all its debts and liabilities, any property whatsoever, the same shall be paid to some other charitable organization in Canada, having objects similar to those of the Society.
*********************************************************************************************************************************************************************
BY-LAWS of
ANNAPOLIS COUNTY ATV and MULTIUSE TRAIL SOCIETY
1. In these by-laws, unless there be something in the subject or context inconsistent therewith
a) “Society” means Annapolis County ATV and Multiuse Trail Society
b) “Registrar” means the Registrar of Joint Stocks Companies appointed under the Nova Scotia Companies Act.
c) “Special Resolution” means a resolution passed by not less than three-fourths of such members entitled to vote as are present in person at a general meeting of which notice specifying the intention to propose the resolution as a Special Resolution has been duly given.
MEMBERSHIP
2. The subscribers to the Memorandum of Association and such other persons as shall be admitted to membership in accordance to these by-laws, and none other, shall be members of the Society, and their names shall be entered in the Registry of Members accordingly.
3. For the purposes of registration, the numbers of the Society is unlimited.
4. Every member of the Society shall be entitled to attend any meeting of the Society and to vote at any meeting of the society and to hold any office, but there shall be no proxy voting. Members must be a minimum of 16 years of age to vote.
5. Membership in the Society shall not be transferable.
6. The following shall be admitted to membership in the Society:
*Any person over the age of 16 years who upholds the objects of the Society and contributes the annual $35.00 for family for ATVs. $10.00 for non-voting associate membership.
*All regular memberships shall be voting members.
7. No formal admission to membership shall be required and the entry in the Registry of
Members by the Secretary of the name and address of any organization or individual
shall constitute an admission to membership in the Society.
8. Membership in the Society shall cease upon the death of a member, or if, by notice in writing to the society, s/he resigns his/her membership, or if s/he ceases to qualify for membership in accordance with these by-laws.
FISCAL YEAR
9. The fiscal year of the Society shall be the period from April 1st to march 31st.
10. (a) The general meeting of the Society shall be held within 3 months after the end of each
fiscal year of the Society.
(b) An ordinary meeting of the Society may be held monthly.
(c)An emergency meeting may be called by the President or by the Directors if requisitioned in writing by at least 25% in number of the members of the Society.
11. Seven days notice of a meeting, specifying the place, day and hour of the meeting and, in the case of special business, the nature of such business, shall be given to the members. Notice shall be given by phone, by poster, by e-mail, or by press release through the local media. The non-receipt of any notice by any member shall not invalidate the proceedings at any general meeting.
12. At each general meeting of the Society, following items of business shall be dealt with and shall be deemed to be ordinary business (any meeting of the Society shall be conducted according to Roberts Rules of Order).
Minutes of preceeding general meeting;
Consideration of the annual report of the directors;
Considertion of the financial statements, including balance sheet and operating
Statements and the report of the auditors thereon;
Election of directors for the ensuing year;
Election of officers for ensuing year;
Appointment of Auditors.
All other business transacted at an ordinary or general meeting shall be deemed to be special business and all businesses shall be deemed special that is transacted at an extraordinary general meeting of the Society.
13. No business shall be transacted at any meeting of the Society unless a quorum of members is present at the commencement of such business and such quorum shall consists of 2/3 members.
14. If within one-half hour from the time appointed for the meeting, a quorum of members is not present, the meeting, if convened upon the requisition of the members, shall be dissolved. In any case, it shall stand adjourned to such time and place as a majority of the members then present shall direct and if at such adjourned meeting a quorum of members is not present, it shall be adjourned sine die.
15. (a) The President of the Society preside as President at every meeting of the Society;
(b) If there is no President or if at any meeting s/he is not present at the time of holding the same, the Vice-President shall preside as President.
(c)If there is no President or Vice-President or if at any meeting neither the President or Vice-President is present at the holding of the same, the members shall choose someone of their number to be President.
16.The President shall have a vote and in the case of an equality of votes, the motion will be lost.
17.The President may, with the consent of the meeting, adjourn any meeting from time to time and from place to place, but no business shall be transacted at any adjourned meeting, other than the business left unfinished at the meeting from which the adjournment took place, unless notice of such new business is given to the members.
18.At any meeting, unless a poll is demanded by at least three members, a declaration by the President that a resolution has been carried and an entry to that effect in the book of proceedings of the Society shall be sufficient evidence of the fact, without proof of the number or proportion of the members recorded in favour of or against such resolution.
19. If a poll is demanded in manner aforesaid, the same shall be held such in a manner as the President may prescribe and the results of such poll shall be deemed to be the resolution of the Society in general meeting.
VOTES OF MEMBERS
20. Every member shall have one vote and no more. There will be no proxy votes.
DIRECTORS
21. Unless otherwise determined by general meeting, the number of directors shall be 2 and no less than 6. The subscribers to the Memorandum of Association of the Society shall be the first directors of the Society and shall be the directors until the first annual general meeting to be held in 2013.
22. Any member of the Society over the age of 18 years shall be eligible to be elected a director of the Society.
23. Directors shall be elected by members at each annual general meeting of the Society.
24. At the first annual general meeting of the Society and at every succeeding annual general meeting, the directors shall retire from office but shall hold office until the dissolution of the meeting at which their successors are elected and retiring directors shall be eligible for re-election in accordance with these bylaws.
25. In the event that a director resigns his/her office or ceases to be a member in the Society, where his/her office as director shall ipso facto be vacated, the vacancy thereby created may be filled for the unexpired portion of term by the Board of Directors from among the members of the Society.
26. The Society may, by special resolution, remove any director before the expiration of the period of office and appoint another person in his/her stead. The person so appointed shall hold office during such time only as the director in whose s/he is appointed would have held office if he had not been removed.
27. If a director fails to attend five meetings of the Board of Directors, the President shall have the right to send a letter to the director requesting his/her resignation.
28. Meetings of the Board of Directors shall be held as often as the business of the Society may require and shall be called by the Secretary. A meeting of directors may be held at the close of every ordinary or annual general meeting of the Society without notice. Notice of all other meetings, specifying the time and place thereof shall be given either orally or in writing to each director within a reasonable time before the meeting is to take place, but non-receipt of such notice by any director shall not invalidate the proceedings at any meeting of the Board of Directors.
29. No business shall be transacted at any meeting of the Board of Directors unless at least 2/3 of the directors are present the commencement of such business.
30. The President or, in his/her absence the Vice-President or, in the absence of both of them, any director appointed from among those directors present shall preside as President at meeting of the Board.
31.The President may be entitled to vote as a director and in the case of quality of votes, the motion will be declared defeated.
POWERS OF THE DIRECTORS
32. The management of the activities of the Society shall be vested in the directors who, in addition to the powers and authorities by these by-laws or otherwise expressly conferred upon them, may exercise all such powers and do all such acts and things as may be exercised or done by the Society and are not hereby or by Statute expressly directed or required to be exercised or done by the Society in general meeting. In particular, the directors shall have the power to engage a co-ordinator and to determine their duties and responsibilities and any remuneration.
OFFICERS
33. The officers of the Society shall be a President, a Vice-President, a Treasurer, and a Secretary for one-year.
34. The President shall have the general supervision of the activities of the Society and shall preform such duties as may be assigned to him/her by the members from time to time.
35. The Vice-President shall at the request of the members and subject to its directions, perform the duties of the President during the absence, illness or incapacity of the President, or during such period of the President may request him/her to do so.
36.(a) There shall be a Secretary of the Society who shall keep the minutes of the meetings, members and directors and shall perform such other duties as may be assigned to him/her by the members. The Secretary shall be responsible to file with the Registry of Joint Stocks a list of officers and financial statement(s) and send the necessary fees and charges accordingly The members shall appoint the Secretary and may also elect a Treasurer of the Society to carry out such duties as the members may assign.
(b)The directors may appoint a temporary substitute for the Secretary who shall, for the purpose of these by-laws, be deemed to be the Secretary.
AUDIT OF ACCOUNTS
37. The auditor of the Society shall be appointed annually by the members of the Society at the annual general meeting and, on failure of the members to appoint an auditor, the directors may do so.
38. The Treasurer shall make a written report to the members as to the financial position of the Society and shall contain a balance sheet and operating account to the members at each ordinary meeting. The auditors shall make a written report to the members upon the balance sheet and operating account, and in every such report, s/he shall state whether, in his/her opinion, the balance sheet is a full and fair balance sheet containing the particulars required by the Society and properly drawn up to exhibit a true and correct view of the Society’s affairs, and such report shall be read at the annual general meeting. A copy of the balance sheet, showing the general particulars of the liabilities and assets and a statement of its income and expenditures in the preceding year audited by the auditor, shall be filed with the Registrar within fourteen days after the annual general meeting each year as required by law.
39. The Society has the power to repeal or amend any of these by-laws by a special resolution passed in the manner prescribed by law.
MISCELLANEOUS
40. The Society shall file with the Registrar with its Annual Statement a list of its statement and fees, directors with their addresses, occupations, and dates of appointment or election, financial statement and fees, and within thirty days of a change of directors, notify the registrar of the change.
41. The Society shall file with the Registrar a copy in duplicate of every special resolution within thirty days after the resolution is passed.
42. Preparation of minutes, custody of the books and records, and custody of the minutes of all the meetings of the Society and the Board of Directors shall be the responsibility of the Secretary.
43. Preparation of the financial accounts and all records of such shall be the responsibility of the Treasurer.
44. The books and records of the Society may be inspected by any member at any reasonable time within two days prior to any ordinary meeting at the registered office of the Society.
45. Contracts, deeds, bills of exchange and other instruments and documents may be executed on behalf of the society by the President or the Vic-President, Treasurer and the Secretary, or otherwise as prescribed by resolution of the Board of Directors.